1. Introduction
Bryan James Search is committed to protecting the privacy of the individuals and organisations we work with. This policy explains how we collect, use, store, and protect personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We handle personal information carefully, discreetly, and only where it is necessary for the work of executive search.
2. Data Controller
Bryan James Search is the data controller for the personal data we process. For any questions about this policy or our handling of personal data, please contact: privacy@bryanjamessearch.co.uk
3. The Data We Collect
We process personal data relating to:
- individuals we may approach or represent during search assignments
- clients and prospective clients
- referees and professional contacts
The information we process may include:
- contact details
- career history and professional background
- information shared during conversations or meetings
- CVs or professional profiles
- assessment notes relevant to a search
- any information a client asks us to consider as part of an assignment
Some information may be sensitive (for example, diversity or health-related data). Where this arises, it is handled with heightened care and only where necessary.
4. How We Collect Data
We collect personal data through:
- direct conversations with individuals
- client briefings
- publicly available sources such as LinkedIn or company websites
- referrals and introductions
- documents or information voluntarily provided to us
5. Why We Process Personal Data
We process personal data only where it is necessary for:
- conducting executive search assignments
- assessing suitability for roles
- communicating with clients and individuals
- maintaining accurate records of our work
- meeting legal or regulatory obligations
We do not use personal data for unrelated purposes.
6. Lawful Basis for Processing
We rely on the following lawful bases under UK GDPR:
- Legitimate interests - conducting executive search and maintaining professional relationships
- Consent - where required for specific types of information
- Legal obligation - where we must retain or disclose information by law
7. How We Use Personal Data
We use personal data to:
- understand an individual’s experience and suitability
- communicate during a search process
- provide clients with relevant information
- maintain long-term professional relationships
We do not sell personal data or use it for marketing lists.
8. Sharing Personal Data
We may share personal data with:
- clients, where relevant to a search assignment
- service providers who support our operations (for example, secure IT systems)
- regulatory or legal bodies where required
We do not share data with third parties for unrelated purposes.
9. International Transfers
If personal data is transferred outside the UK, we ensure appropriate safeguards are in place, such as adequacy decisions or standard contractual clauses.
10. Data Retention
We retain personal data only for as long as it is necessary for the purposes outlined in this policy. Retention periods reflect:
- the long-term nature of executive search relationships
- legal and regulatory requirements
- the expectations of clients and individuals
11. Your Rights
Under UK GDPR, individuals have the right to:
- access their personal data
- request correction or deletion
- object to processing
- request restriction of processing
- request data portability
Requests can be made via privacy@bryanjamessearch.co.uk
12. Security
We take appropriate technical and organisational measures to protect personal data, including secure systems, controlled access, and careful handling of sensitive information.
13. Changes to This Policy
We may update this policy from time to time. Any changes will be published on this page.